Pages 11 50 : $12.00 flat fee (+ $16.00 = $28.00 total) Medical Records Allowable charges for copies of medical records Chapter 70.02 RCW sets regulations regarding health care information access and disclosure. Pages 1+ : $1.00 per page, Pages 1 15 : $30.00 flat fee Pages 1 40 : $0.53 per page CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): ---There are currently no fee statutes in place forAlaska, Idaho,andSouth Dakota. However, a patient can be charged the other permitted fees (e.g. X-rays, imaging and other media : $5.00 per page CITE: Justia US Law|law.justia.com/codes/wyoming, 8 City Blvd. Pages 101+ : $0.66 per page Pages 1 20 : $1.55 per page 1999 regular legislative session. Pages 1 - 25: $1.26/page Type of Birth Record Amendment Request. Flat Fee (Electronic):$26.00 Pages 1 5 : $20.00 flat fee The provider or medical records company may collect a charge not to exceed $20.00 for certifying a patient's medical record. Search Fee : $20.00 If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage. Proof of indigency affidavit may be required. The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Search Fee : $25.00 Search Fee : $10.00 Max Fee: $150.00, Paper Records: Pages 16+ : $0.25 per page Electronic Records: Pages 51+ : $0.25 per page $0.50. 8:43G-15.3, A reasonable cost may be charged for x-ray photographs and other health care records produced by similar processes. $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. Evidence Fee: $15.00 Microfilm and other media : $1.25 per page Pages 1 - 40: $0.27/page The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Pages 26 - 350: $0.50 per page Health care providers may charge a preparation fee of $22.88, if the records are sent to a provider or a . Search Fee: $10.00 12-2295 - Charges 12-2295. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. If the provider does not have the ability to reproduce X-rays or other records requested, the person making the request may arrange, at his or her expense, for the reproduction of such records. Pages 51+ : $0.18 per page Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: Pages 1+ (paper records): $0.40 per page OAR 847-012-0000, Search Fee: We also offer a wide range of time- and cost-saving document management services. Pages 51+: $0.25 per page . Source: O.C.G.A 31-33-3 (adjusted based on CPI in 2019), Search Fee: $30.00 flat fee (first 150 pages), Maximum allowable fee of $5.00 if a search results in no records found, Source: Georgia State Board of Workers Compensation Medical and Dental Fee Schedule (2020). Below is the California state statute which controls the amount of money that doctors, hospitals, and other health care providers can charge for copies of medical records provided to the patient or the patient's attorney for use in personal injury or wrongful death civil cases. Pages 1 50 : $1.25 Search Fee: $5.0025 Pages: $1.00/page26+ Pages: $0.50/pageX-rays/Other Media: Actual reproduction cost, Search Fee: $15.0025 Pages: $0.5026+ Pages: $0.25Storage Fee: A reasonable fee may be charged for records stored off site, Copy Fee: $0.25/pageMicrofilm: $0.50/pageX-rays: Actual reproduction costAttorney Rates, Search Fee/10 Pages: $18.53 flat fee11+ Pages: $0.85/page41+ Pages: $0.57/pageMicrofilm: $1.50/page, Paper/Electronic Records10 Pages: $2.00/page11+ Pages: $1.00/page21+ Pages: $0.90/page61+ Pages: $0.50/pageMicrofilm/Other Media: Actual reproduction cost, Workers CompSearch Fee: $25.0020 Pages: $1.25/page21+ Pages: $0.90/page61+ Pages: $0.30/page, Search Fee: $1.00/year/requestCopy Fee: $1.00/pageMicrofilm: $2.00/page, Search Fee: $25.8820 Pages: $0.97/page21+ Pages: $0.83/page101+ Pages: $0.66/pageCertification Fee: $9.70, Workers CompSearch Fee/150 Pages: $30.00 flat fee151+ Pages: $0.20/pageX-rays: $9.50/copy, Search Fee: $31.5625 Pages: $1.18/page26+ Pages: $0.79/page50+ Pages: $0.39/pageMicrofilm/Other Media: $1.97/page, Search Fee/10 Pages: $20.00 flat fee11+ Pages: $0.50/page51+ Pages: $0.25/pageMicrofilm/Other Media: $1.25/pageRush Fee: Additional $10 for requests completed/sent within 2 days, Workers Comp20 Pages: $2021+ Pages: $20 + $1/page31+ Pages: $30 + $0.50/page101+ Pages: $65 + $0.25 per page201+ Pages: $90 + $0.10/page, Workers Comp10 Pages: $16.00 flat fee11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)50+ Pages: $0.35/page, First copy request from patient: FREESecond copy request (same patient and same records): $1.00/page, Paper/Microfilm RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/page, Electronic RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/pageMax Fee: $100.00/request, X-raysFrom hospitals: $20 flat fee + reasonable production costsFrom other healthcare providers: $10 flat fee + reasonable production costs, Workers CompFirst Request: FREESecond Request: $0.50/page, Paper RecordsPer Page: $5.002+ Pages: $0.45/pageMax Fee: $250.00/request, Electronic RecordsA reasonable fee may be chargedMax Fee: $150.00/request, Search Fee: $22.32100 Pages: $0.76/page101+ Pages: $0.39/pageX-rays/Other Media: Actual reproduction costSocial Security: FREE for request to support a claim, but must be specified in the request letter, Initial fee of $26.74 per request for a copy of the record.$1.34 per page for the first 20 pages.$0.67 per page for pages 21 through 50.$0.27 for pages 51 and overIf the medical record is in some form or medium other than paper, the actual cost of preparing a duplicateAny postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copiesAny actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-siteSource: MI Comp Law 333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022, Search Fee: $20.35Copy Fee: $1.53/pageX-rays: $10 search fee + actual reproduction cost per page, Search Fee/20 Pages: $20.00 flat fee21+ Pages: $1.00/page81+ Pages: $0.50/pageSearch/Storage Fee: $15.00 (charged for records retrieved off site)Certification Fee: $25.00, Workers Comp-5 Pages: $15.00/admission6+ Pages: $0.50/page/admission + fee for -5 pagesMax Fee: $50.00/admission, excluding postage/handling/retrieval fees, Paper RecordsSearch Fee: $27.46Copy Fee: $0.63/pageStorage Fee: $25.71 + additional fee for records retrieved off site, Electronic RecordsSearch Fee: $27.46Copy Fee: $0.63/pageMax Fee: $120.32, Search Fee: $20.00Copy Fee: $0.50/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.60/pageX-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/pageX-rays/Other Media: Reasonable fees may be charged, Hospitals (For Attorneys Representing Patients)Search Fee: $10.00100+ Pages: $1.00/page101+ Pages: $0.25/pageMax Fee: $200.00/admission, Clinics (For Attorneys Representing Patients)Search Fee: $10.00Copy Fee: $1.00/pageMax Fee: $100.00/admission, For Attorneys NOT Representing PatientsSearch Fee: $10.00Copy Fee: $1.00/page, 15 Pages: $30.00 flat fee16+ Pages: $0.25/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.75/pageX-rays/Other Media: Actual reproduction cost, 25 Pages: $0.75/page26+ Pages: $0.50/page100+ Pages: $0.25/pageMinimum Fee: $10.00, Paper Records25 Pages: $20 flat fee26+ Pages: $0.75/page, Electronic Records25 Pages: $30 flat fee26+ Pages: $0.25/page, Search Fee: $21.6510 Pages: $1.42/page11+ Pages: $0.73/page51+ Pages: $0.29/pageX-rays/Other Media (recorded on film/paper): $2.35/pageThe actual cost of postage may also be charged, Paper RecordsSearch Fee: $10.00Copy Fee: $0.50/pageX-rays/Other Media: $5.00/pagePostage: Actual mailing cost, Electronic RecordsSearch Fee: $10.00Copy Fee: $0.30/page, max $200.00 (requires EMR), Search Fee: $30.00 (Includes pages 1-10)Pages 11-50: $0.50 per pagePages 51+: $0.25 per pageX-rays and other media: Actual cost of reproduction, Search Fee: $25.2020 Pages: $1.70/page21+ Pages: $1.26/page61+ Pages: $0.44/pageMicrofilm: $2.51/page, District Attorney RequestsCopy Fee: $25.20 flat fee. Code 1563 (6), Search Fee: $18.53 flat fee (First ten pages) By default, all record requests are returned via USPS First Class mail at no cost. Pages 1 - 25: $1.19 per page The Medical Records Act states that unless a patient is a minor, medical records, laboratory and X-ray reports must be kept at least five years (see 4-403 below). (Patient's access to medical records (847-012-0000) (1) Licensees of the Oregon Medical Board must make protected health information in the medical record available to the patient or the patient's representative upon their request, to inspect and obtain a copy of protected health information about the individual, except as provided by law and this rule. Position Number: CM-157-2022 Department: Fiscal Services Job Category: Time (Percent Time): Term (months/year): Current Work Schedule (days, hours): Monday-Thursday, 7:30am-5:00pm/Friday, 7:30am-11:00am Salary Range: A-69 Salary: A-69Steps 1 - 6: $4,386 - $5,598 monthly Shift Differential: Shift differential eligibility based on the current collective bargaining agreement. Annotated Code of Maryland Health-General Article Title 4. X-rays and other media : Reasonable fees may be charged, Charges are based on which is greater: Electronic Records: Search Fee : $21.16 The Department of Health and Environmental Control (DHEC) is responsible for calculating an annual adjustment to the fee charged for the search and duplication of medical records in accordance with S.C.Code 44-7-325 and 44-115-80. Postage, to include packaging and delivery cost. Microfilm: $2.00 per page, Search Fee: $25.88 Pages 26+: $0.25 per page, Search Fee: $21.65 Pages 1 10 : $73.27 flat fee Search Fee: $5.00 (includes the first page) Max Fee: $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A. In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. 146.83 (3f)(c)2, Worker's Comp Production of records to support any claim under Social Security or any Federal or State financial needs-based program - $34.40 flat fee, Supplying records requested by a District Attorney - $27.14 flat fee, 42 Pa.C.S. Pages 6+: $0.50 per page, The health care provider or health care facility furnishing the records may charge the employee for copying the records up to $.50 per page or the actual direct cost to the health care provider or health care facility for x-rays, microfilm, or other non-paper records. X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 Search Fee : $25.34 (2) Additional charges: a. Note: A patient is entitled to inspect and copy any records developed or maintained by a health care provider or other person pertaining to the health care rendered to the patient. States adopt new rules related to medical record copying fees periodically. Actual costs may not include a retrieval fee or the costs of new technology, maintenance of the electronic record system, data access or storage infrastructure. Pages 100+ : $0.25 per page Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. medical emergency. Pages 1-25: $0.50 per page Maryland Attorney General's Consumer Protection Division. $30 plus $0.50 per page for 31 100 pages Pages 101+ : $0.62. Bill Title: Limits fees charged to patients and authorized third parties for copies of medical and billing records. The fee for electronic records shall be $0.30 per page, with a maximum charge of $200.00, plus delivery fee (no postage shall be charged). Hospitals (For Attorneys Representing Patients), Clinics (For Attorneys Representing Patients). In accordance with RCW 70.02.010 the fees a provider may charge cannot exceed the fees listed below: (1) Copying charge per page: (a) No more than one dollar and twenty-four cents per page for the first thirty pages; Pages 51+: $0.35 per page No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Pages 1+: $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: If the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail: a retrieval or processing fee, which may not exceed $94.42; and. Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): Cal. If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . Pages 11 - 50: $0.73/page X-rays/Other Media: Reasonable costs, but not exceed $25.00, Rush Fee: $20.00 (for requests completed and delivered within 48 hours), $0.56 per page for all pages following the first 30 pages, Max fee for electronic records: $227.00 per admission, Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. Nationwide rates for record search, storage, and copying. Allowable fees are governed by state and federal laws and are subject to change. Reasonable fees. Pages 1+: $0.75 per page, $31.02 Pages 6+: $0.50 per page (per admission, in addition to the above $15 fee) Per page fee for paper pages 11-60. N.J.A.C. Note: For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in a electronic document, a charge of 50% of the per page charge for paper copies listed above. For Electronic, digital, or other computerized format: When requested by the patient or patients representative: $2.41 per page for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, $2.35 for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, Source: OH Rev Code 3701.741 (Adjusted based on CPI in 2022), $0.50 for each page, not including any x-ray or other photograph or image or pathology slide, $5.00 for each x-ray, other photograph or image, or pathology slide, No fee may be charged for searching, retrieving, reviewing, and preparing medical records of the person, No mailing fee shall be charged for copies provided by facsimile. State Law and Rule . Per page fee for paper pages 61+. Upon request by such person, the CME shall promptly deliver to such person copies of records relating to the deaths as to which further investigation may be advisable.". A copying fee, not to exceed one dollar ($1) per page, may be charged by the health care provider for furnishing a second copy of the patient's medical record upon request either by the patient or the patient's attorney or the patient's authorized representative. Source MA Gen L Ch 111 70 (adjusted based on CPI in 2021). Pages 51 - 250: $0.60 per page 6CCR 1011-1 Chapter 2 Part 5.2.3.4, Pages 1 - 10: $2.00 per page Code 165.2, Search Fee: $30.00 Pages 1+: $0.10 per page $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp Charges A. Phone number: 559-243-7100 Pages 1 - 25: $1.00 per page X-rays and other media : Actual cost of reproduction (3) New subsections (c-1) and (c-2) are added to read as follows: " (c-1) An external examination or autopsy report of a decedent in the CME's . Search Fee (Paper): $7.50 (Includes pages 1-16) A reasonable fee may include an administrative fee that may not exceed $15 for searching and handling recorded health care information. Pages 41+ : $0.32 per page, Electronic Records Pages 1+ : $1.00 per page Pages 26+ : $0.25 NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. WI Schedule of Health Care Provider Records Fees July 1, 2021 - June 30, 2022; HIPAA COW; WHIMA News; Contact Us. Charges assessed under this paragraph may not exceed $150.00. Max Fee (electronic records): $150, Paper Records: Nashville, TN 37209 Cost of each photocopy, excluding x-rays, shall not exceed $0.50 per page for the first 25 pages $0.25 for each additional page over 25 pages. Search/Storage Fee : $15.00 (only charged if records are retrieved from an off-site location) We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Max Fee : $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Search Fee (Only for requesters that are NOT patient or patients personal representative) : $22.19 You can log in at any time to check the status of your documents and when they are ready, you can download them. Below are the current fees for each state. Pages 1+: $1.00 per page Pages 6+ : $0.50 per page (per admission, in addition to above $15 fee) California Health & Safety Code section 123100 et seq. http://alisondb.legislature.state.al.us/alison/CodeOfAlabama/1975/12-21-6.1.htm, http://www.akleg.gov/basis/statutes.asp#18.23.005, http://www.armedicalboard.org/Professionals/pdf/Act767.pdf, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EVID§ionNum=1158, https://codes.findlaw.com/co/title-25-health/co-rev-st-sect-25-1-801.html, https://www.cga.ct.gov/current/pub/chap_369.htm#sec_20-7c, https://dpr.delaware.gov/boards/medicalpractice/record_fees/, https://regulations.delaware.gov/AdminCode/title19/1000/1300/1340/1341.shtml, http://www.flsenate.gov/laws/statutes/2011/395.3025, https://www.flrules.org/gateway/RuleNo.asp?title=WORKERS%27%27%20COMPENSATION%20MEDICAL%20REIMBURSEMENT%20AND%20UTILIZATION%20REVIEW&ID=69L-7.601, https://dch.georgia.gov/medical-records-retrieval-rates, https://sbwc.georgia.gov/document/publication/medical-record-charges-7/download, https://www.capitol.hawaii.gov/hrscurrent/Vol13_Ch0601-0676/HRS0622/HRS_0622-0057.htm, https://illinoiscomptroller.gov/agencies/resource-library/statutorily-required/copying-fees-adjustments/, http://iac.iga.in.gov/iac//xml/old-ir/Vol29/02Nov/02F760050026.PDF, https://www.legis.iowa.gov/docs/iac/rule/07-06-2016.876.8.9.pdf, https://www.legis.iowa.gov/docs/code/622.10.pdf, https://www.legis.iowa.gov/docs/iac/rule/07-15-2009.876.8.9.pdf, https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records, https://www.dol.ks.gov/documents/20121/101805/2019-schedule-of-medical-fees.pdf/5a17b3d2-4e3b-56f2-d9e1-7dbe8e75912a?t=1614320837097, https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=18145, https://apps.legislature.ky.gov/law/kar/803/025/160.pdf, https://legis.la.gov/Legis/law.aspx?d=964709, https://www.mainelegislature.org/legis/Statutes/22/title22sec1711-A.html, https://health.maryland.gov/mbpme/Documents/medchi21.pdf, https://www.mahima.org/ma-medical-record-copy-fees, https://www.michigan.gov/documents/mdhhs/Medical_Records_Access_Act_Fees_749820_7.pdf, https://www.health.state.mn.us/facilities/notices/docs/maxcharge.pdf, https://www.revisor.mn.gov/rules/5219.0300/, https://law.justia.com/codes/mississippi/2015/title-11/chapter-1/section-11-1-52, https://leg.mt.gov/bills/mca/50/16/50-16-540.htm, https://nebraskalegislature.gov/laws/statutes.php?statute=71-8404, https://www.leg.state.nv.us/NRS/NRS-629.html#NRS629Sec061, http://www.gencourt.state.nh.us/rsa/html/xxx/332-I/332-I-1.htm, https://www.nmmb.state.nm.us/docs/rules/NMAC16.10.17_MedicalRecords.pdf, https://www.nysenate.gov/legislation/laws/PBH/17, https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_90/GS_90-411.html, https://www.legis.nd.gov/cencode/t23c12.pdf#nameddest=23-12-14, https://www.oscn.net/applications/oscn/DeliverDocument.asp?CiteID=439160, https://www.health.pa.gov/topics/Administrative/Pages/Medical-Record-Fees.aspx, http://webserver.rilin.state.ri.us/Statutes/TITLE23/23-1/23-1-48.HTM, https://scdhec.gov/sites/default/files/media/document/Annual-Adjustment-to-the-Fee-for-Search-and-Duplication-of-a-Medical-Record-2022.pdf, https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=36-2-16, https://law.justia.com/codes/tennessee/2018/title-68/health/chapter-11/part-3/section-68-11-304/, https://law.justia.com/codes/tennessee/2018/title-63/chapter-2/section-63-2-102/, https://law.justia.com/codes/tennessee/2019/title-50/chapter-6/part-2/section-50-6-204-d-1/, https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/provider-portal/facilities-regulation/hospitals/hospital-medical-record-fees-10252021.pdf, https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=2, https://le.utah.gov/xcode/Title78B/Chapter5/78B-5-S618.html, https://legislature.vermont.gov/statutes/section/18/221/09419, https://law.lis.virginia.gov/vacode/8.01-413/, https://apps.leg.wa.gov/wac/default.aspx?cite=246-08-400, http://www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=sb578%20enr.htm&yr=2017&sesstype=RS&i=578, https://www.dhs.wisconsin.gov/wisact146/medical-records-fee.pdf, https://law.justia.com/codes/wyoming/2013/title-35/chapter-2/article-6/section-35-2-611, $1.00 for each page of the first 25 pages, $0.50 for each page in excess of 25 pages, Actual costs of mailing the medical records, Actual cost of reproducing X-rays and other special medical records.

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